Home » Committees » Steering Committee » Steering Committee Minutes » Steering Committee Meeting March 6th, 2023

Steering Committee Meeting March 6th, 2023

https://docs.google.com/document/d/1pxQM8JuCZbKkjjagOGk5GQFALnzzOJm3IbEhxGA819c/edit


Location: EBDSA Office with Zoom Option!


https://us02web.zoom.us/j/82027231334?pwd=VDNxWUJIZzJETXVkaFAySDNHZkxIQT09

Meeting ID: 820 2723 1334

Passcode: 150960


East Bay DSA

Steering Committee Meeting Agenda

March 6th, 2023

7pm-8pm


  1. Settle in
  2. MAddy GW
  3. Yari 
  4. Ian B
  5. Renee P
  6. Max M
  7. Hasan A
  8. Carlos O
  9. Nick R
  10. Benny Z
  11. MIchael S
  12. Matthew L


  1. Ella T
  2. Susan S
  3. Henry
  4. Juan C


  1. Approval of Agenda
  2. PASSES via ACCLIMATION
  3. Discussion
  4. Debrief OEA/OUSD [like 5 minutes lmao] - by Henry
  5. Special meeting last Tues to vote on school cuts called by S.B. president
  6. Jennifer B on the school board switched vote to against
  7. Campaign to show up and leave comments
  8. Good DSA turnout for comment
  9. Q&A
  10. Consent Calendar
  11. New Busniness 
  12. Resolution to Send Staff and One Elected Leader to Seattle DSA Convention
  13. Report and motivation by Ella and Hasan
  14. Q&A
  15. Debate
  16. Motion to amend: accountability for addressing certain tasks - forthcomming
  17. 8 yes 1 no 2 abstention [1 recula]
  18. Resolution to set the April GM and Convention Dates to establish the COWG (Yari G)
  19. Amenda to move from 9th to 4/16th fourthcomming 3 second
  20. Passed via ACCLIMATION
  21. Q&A
  22. Debate - recommended a con in June and move April meeting to later; not staff readiness would be a good excuse to push to a further. Made to Motioned, non-seconded
  23. CA meeting is may 6th - nomination to elect state delegate soon
  24. Will not be staff ready athe week before the GM
  25. VOTE: Passes via Unianimous Consent
  26. Ella Transition Plan (Ella) - facilitated by Hasan A
  27. Motivated by Ella
  28. Can have SC members attand interviews
  29. Other candidate for the position is still interested. 
  30. Q&A
  31. MOTION to extend meeting to 20 minutes, seconded, PASSES via ACCLIMATION. 


  1. Shirts
  2. motivate d by Maddy GW
  3. Debate
  4. Vote - PASSES via ACCLIMATION

—------------------------------------------------------------------------------------------


  1. Executive Session
  2. Motion to include employee and former cochair
  3. Passes via ACCLIMATION
  4. Motivated by Maddy GW
  5. MOTION to extend by 5 minutes; seconded; PASSES via ACCLIMATION
  6. Q&A
  7. Legality? - we don’t face liability as we are a third party and NOT encouraging it 
  8. Debate
  9. No opposition
  10. Vote
  11. PASSES via ACCLIMATION








https://docs.google.com/document/d/1R5aWSIThSLBG42hansyG8HfWX4DTG_OOODQ5eRv2m8s/edit


See which stuff to add






Consent Calendar


Resolution to Send Staff and One Elected Leader to Seattle DSA Convention

Co-sponsored by Hasan A, Ella T, March 6, 2023


Whereas, Seattle DSA has just hired two part-time staff,


Whereas, Seattle DSA has invited staff to come up and speak about the chapter’s experience with staff at their March 25 convention, paid for by Seattle DSA,


Whereas, East Bay DSA would also like to send an elected leader on this trip,


Whereas, Hasan A, co-chair, is interested,


Whereas, this trip will create relationships, learning, and collaboration between East Bay DSA and another West Coast chapter of comparable size,


Therefore be it resolved that East Bay DSA will send staff Ella T and co-chair Hasan A to the March 25 convention,


Therefore be it resolved that East Bay DSA will reimburse up to $750 in travel expenses for this trip.

New Business


Resolution to Set the April GM Date, Move the Convention Date, and Establish the Convention Organizing Working Group


Whereas, the GM approved the resolution to have General Membership meetings every other month,


Whereas, the current date of the convention is set for May 14th, Mother’s Day,


Whereas, with the convention quickly approaching, we must re-establish the Convention organizing Working Group,


Therefore be it resolved, the April General Membership Meeting will be set for Sunday, April 9th and will include convention prep,


Therefore be it resolved, the Convention will be moved to Sunday May, 21st,


Therefore be it resolved that a member email will be sent immediately regarding the date of the GM and the Convention, and that we will update in our existing WhatsApp chats and Social Media,


Therefore be it resolved the the Convention Organizing Working Group is established as a Working Group of the Steering Committee, with Shane R, Hasan A, Maddy GW, and Yari G as it’s Organizing Committee, 


Therefore be it resolved the roles of the COWG will be to produce the convention organizing packet as the central document to explain submission of resolutions, bylaws amendments, nominations for Steering Committee, and nominations for national delegate. The working groups will be responsible for organizing members into necessary tasks, implement all necessary elections processes, and encourage open and comradely debate of resolutions,


Therefore be it resolved, organizing the GM and convention will be a major priority for the staff







Staff Transition Plan


Context: I am planning to run for co-chair of the chapter, so I will be stepping down from the staff role. It’s important that the chapter has no gap between staffers, so, working with the Staff Manager, I will support the search for a new staffer. This search should strike a balance between speed and thoroughness, so that we do our due diligence to find the right candidate to support the chapter. We aim to recruit an existing member of East Bay DSA who is already familiar with our politics and systems and who understands the unique nature of a paid job working in a volunteer-run membership organization (e.g. having a volunteer supervisor, democratic accountability, working many evenings and weekends).


Timeline: 


Monday, March 6: Steering Committee Meeting. Notify the Steering Committee.


Wednesday, March 8: Send email to membership (including eb_supporter list) announcing staff vacancy, including job description. Announce vacancy via Instagram, Twitter, WhatsApp chats.


Wednesday, March 15: Send second email to membership (including eb_supporter list) and do second round of posts on social media and in chats.


Wednesday, March 22: Application deadline at midnight. Do final round of posts and email to membership (including eb_supporter list). Start scheduling interviews with co-chairs and staffer.


Sunday, March 26: Steering Committee Meeting. Report to Steering about how candidate search has gone, including a full list of applicants. 


Friday, March 31: End interviews. Chairs will strive to make a single recommendation to the full SC but may propose multiple candidates if there is no consensus among the chairs. 


Monday, April 3: Steering Committee Meeting. Top applicant(s) give(s) 5-minute presentation followed by 10 minutes of Q&A. Steering votes up or down. Notify candidates.


Period between selecting staffer and GM vote: Staffer and co-chair negotiate contract. We will need to call a special meeting for the Steering Committee to ratify the contract.


Sunday, April 9: General Meeting. Membership votes on candidate (if SC decides they still want this to happen). Ella’s last day on staff. Ella will train new staffer in volunteer capacity.


Monday, April 10: New staffer first day.


Note Ella is on vacation and out of town Sunday, April 9 through Saturday, April 15.









Shirt thing


About Us

The East Bay Democratic Socialists of America (DSA) are working for both an economy and society run democratically to meet human needs, not to make profits for a few.

Made with love by your East Bay DSA comrades 🌹